Privacy Policy

The Roman Catholic Malayalees of Edmonton (RCME) (“we,” “our,” “us”) respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, store, and safeguard your personal data when you interact with our community, including through our website (www.rcmecanada.ca), social media platforms, email, and events.

Your trust is very important to us, and we will always handle your information responsibly and securely.

1. Use of Materials

All photos, documents, and other materials published on RCME’s website or social media platforms are intended for community and faith-based purposes only. These materials may not be copied, distributed, or used by individuals or organizations without the express written consent of RCME.

2. Information We Collect

To serve our community better, we may collect the following information:

• Personal Information

• Full Name

• Email Address

• Phone Number

• Mailing Address / City of Residence

• Family & Faith Details (if voluntarily provided)

• Spouse’s Name

• Children’s Details

• Wedding Anniversary Date

• Special Intentions, Prayer Requests, or Sacramental Information

• Financial Information

• Payment or donation details (for events, contributions, or fundraising)

• Other Information

Any additional information you voluntarily share with us through forms, emails, or in-person interactions

We do not knowingly collect personal data directly from children. Any children’s information must be submitted by a parent or guardian.

3. How We Collect Information

We may collect personal information through:

• Online forms (for event registration, donations, surveys, or membership)

• Direct interactions (phone, email, or in-person conversations)

• Website analytics (such as browser type, IP address, time zone, and page interactions)

4. Purpose of Data Collection

We collect your information with care and responsibility, for purposes including:

• Communicating about events, activities, and community updates

• Managing event registrations, memberships, and donations

• Processing payments and contributions

• Sending newsletters, announcements, or prayer requests

• Ensuring the security and smooth functioning of our website

• Responding to inquiries you send us

You may browse our website without sharing personal data, but some features—like newsletters, event registration, or direct contact—require limited information.

5. Data Storage & Protection

Data may be securely stored in Google Drive (Docs/Sheets) and handled according to Google’s security policies.

We may use third-party services (such as payment processors, email tools, or form platforms) to support our operations.

Reasonable administrative, technical, and physical safeguards are in place to protect your information from unauthorized access or misuse.

Please understand that no system is entirely risk-free, but we are committed to protecting your information with diligence and care.

6. Your Rights & Choices

You have the right to:

• Access the personal information we hold about you

• Request updates or corrections

• Request deletion of your personal data

Opt out of receiving communications by emailing romancatholicedmonton@gmail.com with the subject line “Unsubscribe”

We welcome any questions about your data and will respond with care and attention.

7. Cookies & Tracking

Our website may use cookies or similar technologies to improve your experience and ensure security. Any information collected in this way is not used to personally identify visitors.

8. Photography & Media Use Policy

RCME may capture photographs, audio, or video during Masses, cultural programs, and community events. These materials may be used for:

• Community newsletters and updates

• Educational or faith-based materials

• Our website and official social media platforms

• We will not publish personal identifiers (such as full names) without prior consent.

If you prefer not to appear in photographs or recordings:

Please inform the event organizer or photographer, or

Email romancatholicedmonton@gmail.com with an identifying photo so we can honor your request.

By participating in RCME events, you consent to photography and media use unless you request otherwise.

9. Links to Other Websites

Our website may contain links to external websites. RCME does not control these sites and is not responsible for their privacy practices. We encourage you to review the privacy policies of any site you visit.

10. Your Consent

By using the RCME website, submitting information, or participating in our activities, you agree to this Privacy Policy, including:

• The collection, use, and storage of your personal information

• Receiving communications about RCME events, news, and faith-based activities

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or regulatory requirements. Updates will be posted on our website and, where appropriate, shared with the community.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us: romancatholicedmonton@gmail.com